The Biosciences eastern and central Africa (BecA) Hub is a shared biosciences research and capacity-development platform located at and managed by the International Livestock Research Institute (ILRI) in Nairobi, Kenya.

The BecA Hub and ILRI are committed to respecting your privacy and protecting personal information entrusted to us. This Privacy Policy explains how personal information may be collected, used, stored, shared and protected when you interact with the BecA Hub website, digital services, programmes and related activities.

For purposes of the management and protection of personal data collected through the BecA Hub, the Hub operates within ILRI's institutional data-protection and information-management framework.

This Privacy Policy should be read together with the BecA Hub Cookie Policy, which explains how cookies and similar technologies are used on this website.

The information we collect depends on how you interact with the BecA Hub.

Personal identification and contact information

Where you voluntarily provide information to us, we may collect information such as:

• your name;
• email address;
• telephone number;
• organisation or institutional affiliation;
• country or location;
• professional position or area of expertise; and
• other information that you choose to provide through forms, applications, enquiries or correspondence.

You can browse most parts of the BecA Hub website without directly identifying yourself.

Programme, research and professional information

Where you apply for, participate in or interact with BecA Hub programmes, research activities, training opportunities, events, partnerships or services, additional information may be required.

Depending on the activity, this may include professional qualifications, academic background, institutional affiliation, research interests, curriculum vitae information, project information and other information reasonably necessary to administer the relevant programme or service.

Website and technical information

When you visit the BecA Hub website, certain technical information may be collected automatically through server logs and related technologies. This may include:

• Internet Protocol (IP) address;
• browser type;
• device and operating-system information;
• referring website;
• pages visited;
• files downloaded;
• date and time of access; and
• general website interaction information.

This information is principally used to operate, secure, analyse and improve the website.

For further information about cookies and similar technologies, please refer to our Cookie Policy.

We may collect personal information when you:

• contact the BecA Hub;
• submit an enquiry or website form;
• subscribe to communications or information products;
• register for an event, workshop or training programme;
• participate in a survey;
• apply for a programme, fellowship, research opportunity or other BecA Hub initiative;
• collaborate with or undertake research through the Hub;
• provide information in connection with a partnership or service;
• interact with our website or other digital platforms; or
• otherwise voluntarily provide information to us.

We seek to collect only the information reasonably necessary for the relevant activity or purpose.

Personal information may be used to:

• provide information, services or resources that you have requested;
• respond to enquiries and correspondence;
• administer applications, programmes, events, training and research activities;
• manage participation in BecA Hub initiatives;
• communicate with participants, researchers, partners and other stakeholders;
• provide information about relevant BecA Hub activities where appropriate;
• improve our programmes, services and information products;
• understand how visitors use the BecA Hub website;
• maintain the security, integrity and performance of our systems and website;
• fulfil contractual, administrative and institutional requirements;
• meet applicable legal, regulatory and reporting obligations; and
• protect the rights, property, systems and legitimate interests of the BecA Hub, ILRI and their stakeholders.

Personal information will not be used for purposes that are incompatible with the reason for which it was collected unless there is an appropriate legal or other legitimate basis for doing so.

The BecA Hub, through ILRI's institutional systems and processes, seeks to incorporate privacy and data protection into the design and operation of information systems, services and business processes.

We aim to collect only the minimum amount of personal information reasonably necessary for the intended purpose.

Access to personal information is restricted to authorised persons who require access for legitimate operational, administrative, research or other institutional purposes.

Access requirements and permissions may be reviewed periodically and changed or removed where access is no longer required.

Where consent is the appropriate basis for processing personal information, we will seek appropriate consent before collecting or using that information.

Where applicable, information provided when requesting consent may explain:

• why the information is being collected;
• how it will be used;
• how long it may be retained;
• whether it may be shared or transferred;
• how you may exercise applicable data-protection rights; and
• how consent may be withdrawn.

Withdrawing consent does not affect processing that was lawfully undertaken before consent was withdrawn.

The BecA Hub operates within ILRI's institutional environment and uses appropriate administrative, organisational and technical measures designed to protect personal information against unauthorised access, accidental loss, alteration, misuse, disclosure or destruction.

These measures may include access controls, authentication, secure infrastructure, system monitoring, controlled data access, appropriate storage practices and other information-security measures.

Although reasonable safeguards are employed, no internet transmission or information-storage system can be guaranteed to be completely secure.

The BecA Hub and ILRI do not sell or rent personal information.

Where necessary for legitimate activities, information may be shared with authorised ILRI personnel, BecA Hub programme partners, research collaborators, service providers or other organisations involved in delivering a particular programme or service.

Third-party service providers may, for example, support website hosting, communications, surveys, event management, data processing or other operational services.

Where third parties process personal information on our behalf, appropriate safeguards are expected to be applied.

Aggregated or anonymised information that does not identify individuals may also be used or shared for research, statistical, reporting, programme-management or analytical purposes.

The BecA Hub works with researchers, institutions, partners and service providers in different countries.

Consequently, personal information may in some circumstances be processed or transferred outside the country in which it was originally collected.

Where such transfers occur, appropriate safeguards will be applied in accordance with applicable requirements and ILRI's institutional data-protection practices.

Information may be disclosed where reasonably necessary to:

• comply with applicable law, regulation, legal process or a lawful governmental request;
• protect the rights, property or safety of ILRI, the BecA Hub, website users or others;
• protect intellectual property or other legal rights;
• investigate misuse of our services or systems; or
• enforce applicable agreements and policies.

The BecA Hub website may contain links to websites operated by partners, donors, research organisations, social-media platforms and other third parties.

These external websites are governed by their own privacy practices and policies. The BecA Hub and ILRI do not control the privacy practices or content of third-party websites merely because a link to them appears on this website.

Users are encouraged to review the privacy policies of third-party services before providing personal information to them.

The BecA Hub website is not intended to collect personal information directly from children through ordinary website use.

Persons under 18 years of age should not submit personal information through the website without appropriate supervision, consent or authorisation from a parent, guardian or other responsible adult where required.

Where programmes or research legitimately involve minors, appropriate ethical, legal, consent and safeguarding procedures will apply separately.

Personal information will be retained only for as long as reasonably necessary for the purpose for which it was collected, or as required for legitimate institutional, research, contractual, archival, regulatory or legal purposes.

Retention periods may therefore differ depending on the type of information and the activity for which it was collected.

When personal information is no longer required, it will be securely deleted, anonymised or otherwise managed in accordance with applicable institutional retention requirements.

Subject to applicable law and the circumstances in which your information is processed, you may have rights relating to your personal information, including the right to:

• request access to personal information held about you;
• request correction of inaccurate or incomplete information;
• request deletion of information where appropriate;
• request restriction of certain processing;
• object to certain processing;
• withdraw consent where processing is based on consent; and
• request your information in an appropriate portable format where applicable.

Requests may be subject to identity verification and any limitations or exemptions permitted by applicable law.

ILRI maintains processes for responding to personal-data and information-security incidents.

Where a personal-data breach occurs, appropriate investigation, containment, remediation and notification procedures will be followed in accordance with applicable requirements and ILRI's institutional procedures.

This Privacy Policy may be updated periodically to reflect changes in the BecA Hub's activities, technologies, website functionality, institutional requirements or applicable legal and regulatory requirements.

Where material changes are made, the updated policy will be published on this website with an updated effective or revision date.

We encourage users to review this page periodically.

For general enquiries relating to the BecA Hub:

Biosciences eastern and central Africa (BecA) Hub
International Livestock Research Institute (ILRI)
P.O. Box 30709
Nairobi 00100, Kenya

Email: Contact the BecA Hub

For enquiries specifically concerning personal-data protection and privacy, you may contact ILRI through its data privacy support channel:

International Livestock Research Institute (ILRI)
Headquarters, Nairobi, Kenya
P.O. Box 30709-00100
Email: Contact Us About Privacy